- HR / RecruitingIndustry
- People & hiring teamsClient
- Automation & OptimizationCategory
- Fast to valueTime to impact
The challenge
- Hiring sprawls across spreadsheets, inboxes and ad-hoc interviews.
- Candidates slip through the cracks, interviews aren’t comparable, and follow-up emails are slow and inconsistent.
Runs candidates from application to offer through a HubSpot pipeline, with structured interviews and automated emails.
A hiring workflow that takes a candidate from application to decision: a HubSpot pipeline, an application flow that creates records automatically, interview guides with scoring rubrics, and candidate emails templated in English and Portuguese.
What we built
- 01A HubSpot pipeline moves each candidate through clear stages.
- 02An application flow creates the contact, deal and first email automatically.
- 03Structured interview guides and scoring rubrics make candidates comparable.
- 04Candidate emails, scheduling, offer, rejection, are templated in EN and PT.
How it works
What it can do
HubSpot pipeline
Contact → deal → email, stage by stage.
Application flow
Auto-creates records from each application.
Structured interviews
Guides and scoring rubrics for fair comparison.
Templated emails
Candidate emails ready in EN and PT.
Who stays in the loop
The call the system deliberately does not take, and what the person is given to take it with.
A hiring workflow that takes a candidate from application to decision
The hiring manager
Decideswho advances, and who receives an offer
Seesthe structured scores side by side, with each interviewer's notes against the same rubric
The payoff
What is different once it is running. No invented numbers: these are the changes the work was built to make.
A candidate applies and the pipeline does the rest: record created, email sent, interview structured, decision documented.
No candidate slips through the cracks.
Interviews are comparable, not gut-feel.
Follow-up emails go out fast, in the right language.
Built with
The layers this runs on, from what comes in to what it plugs into.
- Runs on
- Claude Code plugins
- Connects to
- HubSpot
- Email automation
Common questions
The same answers as above, written out.
A hiring workflow that takes a candidate from application to decision: a HubSpot pipeline, an application flow that creates records automatically, interview guides with scoring rubrics, and candidate emails templated in English and Portuguese.
Hiring sprawls across spreadsheets, inboxes and ad-hoc interviews. Candidates slip through the cracks, interviews aren’t comparable, and follow-up emails are slow and inconsistent.
A candidate applies through the flow. A HubSpot record and first email are created. Structured interviews and templated emails follow.
The hiring manager decides who advances, and who receives an offer. They see the structured scores side by side, with each interviewer's notes against the same rubric.
Runs on: Claude Code plugins. Connects to: HubSpot, Email automation.
No candidate slips through the cracks. Interviews are comparable, not gut-feel. Follow-up emails go out fast, in the right language.
Where this fits
The practice it belongs to, how an engagement like it runs, and what we have written about the subject.
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